SELF SERVICE TIME MANAGEMENT SYSTEM

COLLABORATIVE TIME AND ABSENCE MANAGEMENT THROUGH AN HR PORTAL

Everyone in a company has an interest in time and attendance management, leave and absence requests, viewing schedules or leave balances and reporting attendance.

How can we help the HR department, managers and employees to be more efficient? The eTemptation self service system is a collaborative portal that delivers easy access, improved HR performance and faster processes for everyone.

T&A self service software

AN HR SERVICE AVAILABLE TO ALL EMPLOYEES


Most HR managers agree that it is important to deliver a decentralised, collaborative time and absence management system.

Time and absence management processes are just a click away.

65% of decision-makers believe that leave and absence management should be shared with employees and managers (source MARKESS).
THE BENEFITS FOR HR

 

 

AUTOMATE NON-VALUE ADDED HR PROCESSES

for more efficient, simpler and faster processing.

GUARANTEE THE TRACEABILITY

of all requests, approvals, clock-in/outs and attendance reports in order to avoid disputes.

INCREASE EMPLOYEE SATISFACTION

with fast access to data and workflows. The HR department no longer has to handle time-consuming requests from managers and employees.

ACCURATE HR DATA

with attendance and absences recorded at the source, with real-time control of entitlements, reasons for absence and paid leave dates.

MORE EFFECTIVE MANAGEMENT

by giving managers the visibility and indicators they need to be more efficient.

BETTER MANAGE TEAMS

with individual and group schedules updated in real time, for intelligent use of temporary staffing and overtime.

We saved time at all levels. Before we deployed this solution, a manual absence request took upwards of 15 minutes.
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KEY FEATURES OF SELF SERVICE TIME AND ABSENCE MANAGEMENT SOFTWARE
1 Each employee can access their individual data via the HR portal, including paid leave and time off in lieu balances, attendance counters, bonuses, request history, etc).
2 Clock in online from a PC or a mobile device.
3 Report days worked or hours worked online for employees on an annualised basis.
4 Submit leave and absence requests online, with alert sent to the manager for approval via workflow
5 Automatic control of leave and absence balances at the source (time off in lieu, to care for a sick child, etc) and alerts if discrepancy is noted.
6 Employees can enter desired absences so the manager can quickly make a decision according to the number of employees required for the period.
7 Employees are informed by e-mail or text message when their request is approved or denied.
8 Absences and paid leave are automatically added to the individual calendar (Outlook, Google calendar)
9 Customisable workflows for approving absence requests.
10 Management indicators and dashboards to help managers track the attendance and absences of their teams.
11 Automated reminders and substitutions whereby managers can delegate their rights to another manager if they are absent
12 Available as on-premise or cloud-based software, accessible on PC, tablet and smartphone
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Our employees can submit absence requests, clock-in and track their working hours and counters. It’s very simple.

THE KEY POINTS OF YOUR SELF SERVICE TIME MANAGEMENT PROJECT

3 essential criteria of an HR self service project: simplicity, security, and mobility to support staff in the field.

A self service time and absence management system is a highly visible part of your HRIS. How can you keep this key system secure?
  • The UX (user experience) is THE most important factor for acceptance of the solution: simple screens, intuitive navigation, visual processes, sync with calendars.
  • The self service functions must also be available on smartphones and tablets for your field staff.
  • Access to the HR portal must be secure. Each employee or manager has access to authorised information and workflows.
  • The cloud can often provide better IT security for these online processes.
  • The self service module must be compatible with your manager approval processes and handle multi-level organisations and delegation of rights.

eTEMPTATION:

THE LEADING SELF SERVICE TIME
MANAGEMENT SOFTWARE

Millions of employees use the eTemptation HR portal every day to clock in and out, manage their paid leave and view their schedules. The application offers a lean, intuitive and fluid user experience with streamlined navigation.

This module of the eTemptation suite builds employee and manager satisfaction and delivers more efficient human resource management. It also generates a significant ROI, measurable in a few months.

DISCOVER eTEMPTATION
THE BENEFITS
OF A SELF SERVICE TIME MANAGEMENT SOLUTION
FOR YOUR HUMAN RESOURCES DEPARTMENT:
EFFICIENCY
  • Improved process and data quality through real-time controls and efficient workflows.
  • More time to focus on HR priorities, with less time spent handling employee requests and leaner administrative processes.
  • A cloud-based solution visible to all, which illustrates the company’s HR policy to provide employees with electronic HR services.
  • Better payroll management, with accurate data.
FOR YOUR MANAGERS:
CLOSER WORKING RELATIONSHIPS WITH THEIR TEAMS
  • More effective management.
  • Forward planning of absences and leave to make building schedules easier.
  • Automated administrative processes, so they can focus on their real work.  
  • Full access to their employees’ time and attendance data.
FOR YOUR EMPLOYEES:
SATISFACTION AND LOYALTY
  • Quick access to their individual data via the HR Intranet without having to contact the payroll department.
  • Faster processing of their absence requests so they can plan ahead.
  • Improved employee experience.
  • Features also accessible to temporary staffers (clocking, attendance reporting, etc).