WORKFORCE
SCHEDULING SOFTWARE

HOW CAN STAFF SCHEDULING BE SIMPLIFIED?

 

Building schedules is a complex task for your managers because they have to optimise many unforeseeable parameters, often without dedicated software.

Scheduling software helps managers schedule staff based on workload, the skills required and labour laws. eTemptation simplifies workforce scheduling, optimises the use of temporary staffing and overtime, and guarantees a fair distribution of work.

eTemptation workforce scheduling software
Having the right people, at the right time, in the right place
THE HR AND OPERATIONAL BENEFITS

Horoquartz workforce scheduling software can be tailored to the business objectives and context of each industry.

Improve customer service

by having the right number of staff with the right skills on hand.

Control costs

by limiting overtime, temporary staffing and subcontracting.

Pool resources

with a company-wide vision of needs and available workforce.

Motivate your employees

with fair schedules, in compliance with labour laws, individual preferences and ample advance notice.

Free up managers

by doing away with spreadsheets for keeping track of workload forecasts, assignments, work schedules, skills, etc.

Cope easily with unexpected events

by providing solutions to deal with workload variations, sick leave, shortages of staff or skills.

Previously, schedules were done in Excel, it was time-consuming and tedious
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KEY FEATURES OF THE WORKFORCE SCHEDULING SOFTWARE

eTemptation helps you schedule your activities, manage skills, optimise your workforce, and pool resources.

1 Enterprise-wide pooled workforce scheduling for optimised workforce management.
2 Visibility of resources at different hierarchical levels to handle shortages and replacements.
3 Define or import workload and staffing requirements from the ERP or business software.
4 Assign employees according to the workload forecast, working hours, number of hours worked, schedule, shifts, skills, planned absences (paid leave, time off in lieu, etc).
5 View the discrepancy between the resources required and those available to accurately adjust your work assignments or shifts.
6 Multi-criteria search and filters to find the necessary resources.
7 Performance indicators and integrated reporting to assess the quality of schedules, identifying overtime, temporary staffing and annualised hours discrepancies.
8 Multichannel and on-demand distribution of schedules: e-mail, intranet, text or calendars.
9 Alerts and instructions according to profiles taking into account labour laws and working hour regulations.
10 Customisable workflows: preferences, replacements, reinforcements.
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We saved 10,000 hours per year, which significantly increased productivity!

THE KEY POINTS OF YOUR PROJECT

3 essential elements: analyse your scheduling processes and specific needs, choose a solution proven in your industry, and opt for a cloud-based system so you don’t have to deal with IT-related issues.

The success of a workforce scheduling project depends above all on the ability of the solution to handle your industry-specific rules. Issues to consider:
  • The ability to configure and customise the scheduling solution to reproduce your sector-specific scheduling rules.
  • Change management: a workforce scheduling project will require your organisation to learn new processes.
  • User experience: in just a few clicks, your managers should be able to view and update the schedules of their employees.
  • Real-time visibility of all elements of time management (counters, schedules, leave and absences) to schedule activities efficiently.
  • Ability to export the schedule to Excel.
  • A cloud-based solution for access anytime, anywhere.

eTEMPTATION:

THE LEADING WORKFORCE
SCHEDULING SOFTWARE

 

  • Staff scheduling is a key function of Time and Activity Management projects. With eTemptation, Horoquartz offers a proven methodology with more than 700 customers and high level services to guarantee an efficient roll-out of your project.  
  • The solution can be tailored to your sector-specific requirements, delivering flexibility across working patterns, flexitime and shift work.
  • A powerful optimisation engine offers solutions for automated schedule building. Your schedules comply with labour laws and company policy.
  • And finally, the eTemptation workforce scheduling module integrates seamlessly with the time management, absence and leave management and activity tracking modules.
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BENEFITS OF
A WORKFORCE SCHEDULING SOLUTION

 

 

For your Human Resources Department:
compliance and engagement
  • Compliance with labour laws, agreements and working hours.
  • Satisfied and engaged employees, because their individual preferences and constraints are taken into account.
  • Alerts in the event of scheduling problems.
  • More proactive human resources management, enabling you to plan ahead for recruitment campaigns, training courses, skill development and annualised hours.
For your managers:
forecasting and performance
  • No more need for Excel spreadsheets that don’t accommodate pooling of staff.
  • Staff scheduling that aligns with the workload or customer traffic.
  • Better control of time worked and overtime hours.
  • Less time spent building schedules, thanks to a dedicated solution. 
  • Optimisation of payroll costs, less temporary staffing and subcontracting.
For your employees:
convenience
  • A better work-life balance.
  • Occupational health risks are taken into account.
  • They will appreciate that the schedules are built in a fair and equitable manner.
  • Ample advance notice of work schedules.